How PropSign Supports POPIA-Aware Signing Workflows
Ensuring your real estate agency complies with the Protection of Personal Information Act (POPIA) doesn't have to be a manual process. PropSign helps by standardising consent notices, document workflows, and recorded signing activity, but your agency still needs to decide what to collect, why to collect it, and where to retain final records.
Mandatory Consent Flow
Every time a client opens a document via PropSign, they are presented with a POPIA notice explaining how their data will be used in the supported signing workflow. They must explicitly accept this before they can continue. This helps agencies apply a more consistent consent step inside the product.
Recorded signing activity
PropSign records signing activity for each signature, including timestamps and the document workflow captured by the platform at the time of signing.
Automated Data Retention
PropSign applies its current document-retention workflow to signed records and warns agencies before supported deletions. If your agency needs a longer statutory archive, export the record and store it in your own approved system.
Tip
Check your Compliance Dashboard regularly. It tracks 9 essential POPIA checkpoints and gives your agency a live compliance score.
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